Category Archives: Link Post

Making a Living vs. Making a Life Worth Living

Who is this for? Those struggling to balance the need to make a living with the desire to do something meaningful with their lives.

While this video doesn’t solve the very real challenge of balancing what we’re meant to do in the long run with what makes us a living in the short, I believe it’s worthy of consideration when working through an all to common personal battle.

Hat tip to FearLess Revolution

Merlin Mann on Beyond the To Do List

Who is it for? Those looking to understand the difference between the myth of the productivity guru and the reality of those who have had to put significant thought into the way they work.

From Beyond the To Do List:

Covered in this episode:

  • Different definitions of the word ‘productivity’
  • Merlin’s superhero origin story as a productivity student
  • The creation of 43Folders, the transition from then to today
  • What Inbox Zero started as, and what it really means

And far more.

Great interview from Erik Fisher. It offers a look at the challenges of the modern productivity space while spotlighting the ways it can still help those who are struggling to get things done.

Sharing in 1Password

Who is it for? Those looking to share passwords from their 1Password account with others. And if you’re not using 1Password or something like it to manage your passwords, you need to start now.

The newly released 1Password 4.2 for iOS boasts a better internal browser and improved search, but it’s the sharing that has us excited:

You can now share 1Password items from Vault Mode via Messages and email in either an obfuscated format or plain text. Your lucky recipient will see an “Add to 1Password” link, and I recommend they tap it; makes the whole process pretty easy.

By the way, here’s a ProTip about sharing: if you use the obfuscated option to share items, the item’s ID is included. This means that, if you share an item and your recipient makes an update—such as add to a Secure Note or update a Login’s password—then shares it back to you, 1Password will actually update your current copy of the item with the changes.

Just be sure to share with care. Using the obfuscated option means anyone with a copy of 1Password for iOS could add it to their library (since we’re using a shared key for these items, it could also be reverse engineered). Make sure you trust your recipient(s) to keep those messages private and, even better, delete them as soon as they’re done.

As David Sparks points out, the sharing is going to make it far easier to keep things in sync with significant others.

A Framework for Creating

Who is this for? Those struggling to stick with their ideas and bring them to fruition.

During the second half of last week’s Back to Work, Merlin Mann shared some of his “Unified Field Theory of Creativity”, a framework that borrows from Roger Von Oech’s Explorer, Artist, Judge and Warrior model from A Kick in the Seat of the Pants. His walkthrough begins at 1:08:40 and provides a basic overview of the modes required to take an idea and make it a reality.

Train the Spotlight

Who is this for? Those who feel that the distractions in their lives keep them from accomplishing their goals.

From Jamie Phelps:

It’s up to me and you to be conscious of where we train the spotlight of our top-down attention. It also means taking appropriate measures to reduce the number of distractions and improve the signal to noise ratio for bottom-up attention stimuli so that when something comes in, it has a very good chance of being a welcome tap instead of a distraction.

Excellent 30,000 foot examination of how our attention, distractions and tendency to procrastinate interrelate. I’m particularly fond of the spotlight analogy that Jamie uses throughout the post to describe the singular nature of our attention.

Mailbox-Like Email Deferment on a Mac

Who is this for? Mailbox users who would like a similar ability to defer emails while ensuring they come back into the inbox on a Mac. Keyboard Maestro and a Mac that is always on are required.

From Jeff Hunsberger:

What I needed was something that did what Mailbox did so well; when a trigger event occurred, it would move the email back to the Inbox. This move was essentially flagging the email to indicate that the email needed to be dealt with again.

As so often happens, Keyboard Maestro offered a solution. On my Mac Mini “mail robot” (if you don’t have a Mac Mini home server, you’re missing out – those things are really useful), I set up a Keyboard Maestro macro that selected anything in the Later box and moved it to the Inbox every day at 7:30PM. The result is a flexible and extensible workflow that simulates what Mailbox does except with my Fastmail account. Problem solved for now.

While this requires a Mac that is always on, it’s a clever way to get emails out of your way while ensuring that they do not get overlooked. Jeff’s Keyboard Maestro macro is setup for, but could easily be adapted for several mail clients including Mailplane or the Gmail web interface. This is a nice stop gap, but it makes one hopeful for a Mailbox plugin for Gmail.